Privacy statement
Collecting and using personal data from customers, suppliers and other contractors. Here’s how we do it.
We would like to draw your attention to the fact that we collect and use the personal data you provide to us because this is necessary to conclude and execute any agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.
If you are a (potential) customer of ours, we will use your data to be able to send you a quotation, to be able to determine what specifications or wishes a certain item or service must meet, to be able to deliver goods or perform work for you, to be able to invoice you and to communicate with you smoothly and efficiently about the execution aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and execution of the agreement. In the case of procurement, this is necessary to let you know what specifications or wishes a particular item or service should meet as far as we are concerned, to be able to send you a request for a quotation or place an order with you, to be able to pay your invoices and to be able to communicate with you smoothly and efficiently about other aspects of the agreement.
You are not required to provide us with your personal data. However, if you do not provide us with personal data or do not provide us with sufficient personal data, we may not be able to perform the aforementioned work.
Transfer to third parties
In connection with the execution of any agreement with you, we may have to provide your personal data to parties who supply us with parts, materials and products or who perform work on our behalf. Furthermore, we make use of external server space for the storage of (parts of) our sales and purchase administration, which includes your personal data. Your personal data are therefore provided to our server space provider. Furthermore, we use Microsoft Office and its storage facilities for e-mails and other files. Finally, because we use a newsletter mailing service, your personal data will be passed on to the provider of this service.
Direct marketing
If you have given us your consent, we will save and use your personal data to inform you personally by e-mail about our existing and new products and services in the future and, if necessary, make you an offer for these. Every time we send you an advertising mailing, you can unsubscribe via an unsubscribe link at the bottom of the relevant mailing.
Retention period of personal data
If you have requested a quote from us but have not become a customer, we will delete your data no later than one year after our last contact. Similarly, if we have received a quote from you but have not become a customer, we will delete your personal data no later than one year after our last contact.
If you do become a customer with us or we become a customer with you, we will retain your personal data for a period of seven years after the end of the fiscal year in which the agreement with you was fully executed. The period of seven years corresponds to the period during which we are obliged to keep our records for the Tax Authorities. After this period we will delete your personal data.
Your rights
You may always ask us to view your own personal data. If there is reason to do so, you can also ask us to supplement your personal data or to change inaccuracies. In addition, you have the right to ask us to delete or limit the use of your personal data. You can also object to the collection and use of your data or file a complaint with the Dutch Data Protection Authority.
Finally, you can request us to obtain your personal data or transfer them to another person. To exercise your rights, please contact: VHM Machinery, attn. Ms. E.M. van Hees-van der Slikke, Oogstveld 12, 8307 DV ENS.
Please call 0527 225000 and email info@vhm-machinery.nl. You can also contact us with questions or for more information about the collection and use of your personal data.
Ens, Dec. 11, 2023